Frequently Asked Questions

Only those policies that apply across the University are posted to this site. Some 部门s 和 divisions maintain their own policy pages, featuring policies that do not apply beyond the school or unit, 和 t在这里fore are not posted to this site.

政策 set some parameters for decision-making but leave room for flexibility. They show the “why” behind an action. 政策 generally consist of what can/cannot or what must be done. They can, but do not always, have an audit implication. The application of a policy is generally University-wide 和 applies to everyone engaged in an activity.

程序, on the other h和, explain the “how” with step-by-step instructions for specific routine tasks. They may even include a checklist or process steps to follow. It may be helpful to think about including procedures in a policy when it is important everyone follows specific steps to ad在这里 to the policy.

The University’s Policy Template includes a “Process” section outlining the general processes 和 procedures for following the Policy. Departments/divisions may have additional procedures for implementing the applicable policy as long as such procedures are consistent with the University Policy.

的指导方针—documents that explain existing policies or otherwise do not m和ate or restrict action—may be adopted at the school, 部门, or unit level without following prescribed procedures for developing University 政策. 类似的, procedures that detail the steps necessary to operationalize 和 implement policies may be adopted without formal review. 然而, documents should not be labeled as guidelines or procedures as a means of avoiding the policy development 和 approval process.

At the same time, not all communications need to be adopted in the form of a University Policy. When reviewing policy proposals, the Policy Advisory Committee may determine that the proposed policy should be implemented at the school, 部门, or unit level, or that it should be adopted as guidelines or 一个过程 instead of a policy.

Questions as to whether a given document is set of guidelines, 一个过程, or a University Policy may be submitted to the University Policy Office at policy@classactbusiness.net.

A 小 revision is one that does not affect the basic requirements, 原则, scope or intent of a policy, but instead consists of nonsubstantive or technical corrections, updates or clarifications, such as substituting a new title or new name of a 部门 or unit; adding a reference to a new regulation or guideline; re-ordering information for clarity; or inserting a definition to explain the policy. If one is proposing a large number of 小 revisions, the policy might need a more thorough review 和 potentially substantive revisions.

A 实质性的 revision is one that introduces a significant change to the scope or consequence of a policy. If the proposed revisions alter the underlying 原则 or intent of the policy, or greatly reduce or enlarge the requirements of the policy, then the revision is 实质性的.

是的, so long as the school or 部门 policy does not conflict with the University Policy 和 is made accessible to the University community. The school, 部门 or unit policy may be more restrictive than the University Policy.

Generally, such questions may be directed to the Responsible Department for the policy. The designated Responsible Department is typically the office that developed the policy 和 is t在这里fore charged with the policy’s review 和 update. The Responsible Department is specified in the policy document.

If you are unable to determine the Responsible Department for a given policy, or if you have additional questions regarding a policy after contacting the Responsible Department, please contact the Policy Office at policy@classactbusiness.net.

Any University school, 部门, or unit may initiate a new policy by working with their Responsible Officer to prepare a draft of such policy on the Policy Template 和 submitting the proposed policy to the Business 和 Financial Affairs Office, Attn: Policy to be 综述了 by the Policy Advisory Committee. Approved proposals are developed in collaboration with the Responsible Department for the policy 和 other interested stakeholders, as designated by the Policy Advisory Committee.

Members of the University community who are interested in initiating a new University Policy are encouraged to contact the University Policy Office at policy@classactbusiness.net.

The role of the Policy Advisory Committee is to review 和 provide feedback on proposals for new policies or policy revisions; to ensure that policy proposals are properly 和 expeditiously developed, 批准, 和 implemented; 和 to advise the University community on policy development 和 implementation.

The Responsible Officer will work with interested stakeholders to develop the policy. 政策 must be drafted using the st和ard Policy Template. The Business 和 Financial Affairs Office will work with the Responsible Department 和 the Policy Advisory Committee to review 和 edit draft policies.

A flow chart outlining the policy development 和 approval process is available 在这里.

The Responsible Department, in coordination with the Policy Advisory Committee, will coordinate the announcement 和 distribution of new policies 和 policy revisions. Newly adopted policies 和 policy revisions, like other policies, are available in the searchable Policy Library on this website.

The Responsible Department for a policy is charged with ensuring that a policy is assessed in a timely manner, 综述了, 和更新. The Responsible Department is indicated on the first page of the policy document. Each University policy will be 综述了 by the Responsible Department 和 revised as necessary at least every five years.